Update All Participant Information

Step 2: Update All Participant Information

Ready Records pulls all of the participant and household information directly from the system. Before

requesting paperwork from the parent/guardians, please verify the accuracy of the data in the system for

the following information.

• Enter Address, City, State, and ZIP. Then scroll to the bottom of the page and click the green “Save” button before adding a parent/guardian.

• Parent/Guardian Name, Phone Number and Email Address

• Children's Names and Birthdates
  

• Participant Status and Start Date
  

• Race and Ethnicity
  

• Schedules

To add a new participant:

• Click on “Participants & Rosters” on the main dashboard.
• Either create a new household (see separate instructions) or locate the existing household to which you need to add a child (see separate instructions).
• From the Household Info page, click the blue “Add Participant” button.
• Only the following fields are required: please note that ALL other fields are not relevant for Ready Records.
• First name (required)
• Last name (required)
• Birthdate (required)
• Start Date (required): this is the date that the child should begin being claimed for CACFP meals. All meals prior to this date will be disallowed during claims processing.
  
• Racial Identity (required): you should complete this information based off of income or enrollment information if you wish to use My Food Program for tracking race/ethnicity data for reporting purposes.
  
•  Ethnicity (required): you should complete this information based off of income or enrollment information if you wish to use My Food Program for tracking race/ethnicity data for reporting purposes.
• Participant Schedule (required): use information from the enrollment form to complete this section. See separate instructions for further explanation of this feature.